Accounting Department, Inc.

Accounting Department, Inc. provides accounting and bookkeeping services to condominium and homeowner associations. We have been in business for over 15 years, serving associations in Palm Beach and Martin counties. We work side by side as a team with the association's property manager and/or self managed associations, along with the Board of Directors, auditors, tax preparers, and attorneys. We have found that many associations prefer that the bookkeeping be separated from the property management, to provide an additional layer of internal controls, as well as an independent 2nd look at transactions. We assist by providing information to the attorneys (as directed by the Board) in accordance with each association's board policy regarding liens, late notices and foreclosures. Services Financial Statements and Reports The monthly reports include: Board Report – summary of important financial information that can serve as a Treasurer’s Report to the Board of Directors Balance Sheet Schedule of Changes in Reserve Fund Balances Accounts Receivable – Aged Trial Balance Schedule of Prepaid Assessments Accounts Payable Listing Statement of Operating Revenues and Expenses – includes the monthly budget to actual comparison and the year to date budget to actual comparison. Statement of Reserve Revenues and Expenses General Ledger listing – includes all the detail activity posted to the financial reports Bank Reconciliation – copy of bank statements and reconciliations Accounts Payable Process invoices for payment in accordance with the Association's policy Prepare checks for Board signature Mail payments to vendors Keep track of cash on hand on a daily basis Accounts Receivable and Billing Services Quarterly or monthly maintenance assessessment statements Answer inquiries from owners regarding statements Coupon books Late fees and interest charges in accordance with the Board’s policy Late letters and interface with attorneys Special assessment billing and accounting Owner receipts and posting to owner accounts Banking Other Services 1099-misc year end tax preparation as required for independent contractors Budget reports to assist in budget preparation Administrative services – mailings, copies, meeting notices, ballots Preparation of schedules for CPA reviews, audits, tax preparation Payroll processing and all related taxes and reports

Address: 185 East Indiantown Road, Suite 127, Jupiter, FL 33477, USA

Phone: +1 561 747 5503
FAX: +1 561 747 2912